McKinney Properties
  • Pittsburgh, PA, USA
  • Full Time
  • McKinney Properties

Corporate Office Pittsburgh, PA

Opening for full time Administrative Assistant for property management office located in, Pittsburgh, PA.

Position Overview

The Administrative Assistant reports directly to the Vice President of Property Management and is responsible for administrative, customer service and coordination of miscellaneous department tasks.  

Primary Relationships

  • Reports to Vice President of Property Management
  • Assist with coordination of department meetings and events.
  • Develops and maintains organization within the department.
  • Collaborates with peers, other property management personnel, and other departments within the company.

 Essential Responsibilities

The primary responsibilities of the position include:

Reporting, Coordination & Customer Service

  • Email, print and distribute reports to all Pittsburgh properties on a weekly basis.
  • Coordinate, distribute and file the availability reports in Entrata on a weekly basis.
  • Keep Maintenance Tech abreast of contractors/utility workers in need of contact.
  • Assist Regional Managers in Budget Preparation. Includes data entry and drafting responsibility memo.
  • Assist with expense reports on a monthly basis.
  • Help coordinate commercial & antenna leases.
  • Order gifts for various contacts related to leasing activity.
  • Copy, fax, scan and upload various documents for property management team.
  • Provide customer service via phone and in person.
  • Keep employee changes updated on SharePoint, lists, phone logs, training and any database needed.
  • Data entry for company meeting requests on SharePoint and company calendars.
  • Assist with property meter reading process.
  • File and maintain order for Incident Reports, Interior and Exterior repairs lists.
  • File and manage incoming mail for McKinney Properties offices.
  • Assist with office equipment and software.
  • Types, proofreads, and responds to correspondence when appropriate. Handle confidential correspondence and reports with professionalism.
  • Maintains supplies and inventory level; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain Prior Resident Collections.
  • Maintain Real Estate Licenses records yearly for all MP employees.
  • Provides receipts to resident for rent payments as needed.
  • Print and submit expense reports for corporate office team.
  • Assist with coordinating employees seminars/training registration.
  • Support site requests as needed.
  • Special projects as needed.
  • Help maintain travel arrangements for flights, hotels, cars for employees.

 

Qualifications

  • 2-5 years of experience as an administrative assistant or administrative coordinator
  • Highly positive outlook, seeing the best in people and situations
  • Team attitude, treating everyone you deal with the way you would like to be treated
  • Extraordinary organizational skills, attention to detail and ability to multi-task
  • Excellent written communication skills (spelling and grammar)
  • Excellent verbal communication skills including over the phone
  • Excellent time management skills and the ability to prioritize work to meet deadlines
  • Proactive work ethic, seeking out tasks rather than waiting to be told what to do
  • Creative problem-solving ability to work around roadblocks
  • Ability to collaborate with a diverse extended team inside and outside of our company
  • Quick learner that figures out how to get things done while ensuring accuracy
  • High degree of professionalism in all aspects of your work
  • Tech savvy and proficient in Microsoft Excel, Word, & PowerPoint
  • Valid driver's license and automobile insurance is required
  • Ability to run company errands at any time during the day

 

Benefits

  • Medical and Dental
  • 401(K) with employer contribution
  • Paid Time Off
  • Short & Long-Term Disability
  • Paid Holidays

EEO Statement

McKinney Properties is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, gender identity, sexual orientation, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

McKinney Properties
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